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Lympha technologies

Services

Information Technology & System Management (ITSM)

Structured management of IT services: predictable, traceable, measurable.

ITSM is the day-to-day operational governance of your systems: assets, recurring procedures, levels of responsibility and service quality. We structure the management around ITIL best practice, so that every activity — from patching to request handling — has a process, an owner and a verifiable outcome.

What it includes

  • Inventory and management of assets and configurations
  • Incident, request and change management processes
  • Governed recurring procedures: updates, checks, maintenance
  • Reporting and agreed, measured service levels (SLAs)

Benefits

  • Reduced operational risk and fewer improvised interventions
  • Full traceability: who did what, when and why
  • The Competence Centre integrates with your IT department: not a replacement, but a reinforcement

The SPOC model: a single point of contact, processes by design

This is no abstract framework: it is the model we actually use to deliver the service. The SPOC (Single Point Of Contact) is the sole entry point for the client's users and IT department; behind it, a front & back office Help Desk filters and classifies every request and routes it to remote support or an on-site intervention. Everything rests on a shared information base — KMDB (knowledge), CMDB (configurations) — and on open-source ticketing, inventory and discovery tools. Towards the client: SLAs and periodic reporting.

General diagram of the SPOC service The client's IT department and users send problems, changes, requests and incidents to the SPOC, open Monday to Friday from 7:30 to 19:30 and on Saturday from 7:30 to 14:00. The SPOC passes requests to the front and back office Help Desk, staffed by two operators at a time, which filters and classifies them and activates first- and second-level remote support or on-site support, available on weekdays from 8:00 to 17:00. SLAs and reporting flow back to the client. Underneath: a KMDB with manuals, data sheets, workarounds and a wiki; a CMDB with VIP and standard users, sites and hardware and software catalogues; ticketing, inventory, discovery and remote desktop tools; a Managed Services Console with third-party supplier access via VPN only. THE CLIENT Client's IT Department Client's Users SPOC a single point of contact Mon–Fri 07:30–19:30 Sat 07:30–14:00 problems & changes requests & incidents SLAs & reporting Help Desk front & back office 2 operators at a time filters & classifies Remote PDL support levels I & II On-site support Mon–Fri 08:00–17:00 THE INFORMATION BASE & TOOLS KMDB — the knowledge manuals & data sheets workaround database operations wiki CMDB — the configurations users (VIP & standard) and sites approved software catalogue hardware catalogue & serial numbers The tools (open source) ticketing (OTRS) · CMDB (CMDBuild) inventory & discovery (OCS, NMAP) remote desktop (TeamViewer) Managed Services Console access — including third parties — via VPN only
General diagram of the SPOC/Help Desk service for managing workstations (“PDL” in the diagrams, from the Italian for workstation): an example of a real configuration — hours, queues and capacity are sized per contract.

Macro-processes, designed before they are delivered

Every service is described by formalised macro-processes (the ITIL Service Operation phase): who does what, in which lane, with which tools and with which outputs. Two real examples:

Macro-process 1 — Workstation incident management Four lanes. Users: the report arrives by phone, email or ticket; if more data is needed, the SPOC calls back. SPOC: intake, classification and data gathering; consults the CMDB and KMDB for data and known workarounds; decides whether the incident can be resolved remotely; if not, it joins the on-site queue with VIP or standard priority and a notification is sent. Help Desk: first level with console and remote desktop; if unresolved, it moves to the second level; if the second level cannot resolve it either, it goes on-site. On-site support: the intervention is scheduled by appointment, carried out and verified; if unresolved, the fault is analysed and the workstation may be replaced — which triggers the change process — or escalated to the client's IT department. To close, on every path: ticket closed, KMDB and CMDB updated, user notified. USERS SPOC HELP DESK ON-SITE SUPPORT Incident report phone · email · ticket possible call-back to complete the data SPOC intake classification · data gathering Checks CMDB & KMDB data & known workarounds resolvable remotely? On-site queue + notice VIP or standard priority Level I Help Desk console + remote desktop Level II Help Desk if level I does not resolve Scheduling appointment with the user VIP / standard queues On-site intervention If unresolved: fault analysis; PDL replacement → triggers the change process (MP2) or escalation to the IT department Closure — on every path ticket closed · KMDB/CMDB updated · user notified yes no unresolved
Macro-process 1 — Incident management on the workstation (PDL), simplified from the formal swim-lane process (ITIL Service Operation phase).
Macro-process 2 — New workstation or replacement The user chooses from the standard service catalogue: new workstation, replacement, software installation or new account. The SPOC classifies the request and gathers the data. If only software or an account is involved, the Help Desk acts remotely. If hardware is needed, the request joins the on-site queue: the warehouse checks asset availability in the CMDB, with serial numbers and data sheets; if the asset is not available, procurement or escalation is triggered. In every case it closes with a ticket, CMDB and KMDB updates and a notification. The process can also be triggered as an output of incident management. Standard service catalogue new PDL · replacement software installation new account creation may also start as an output of incident management (MP1) SPOC request classification data gathering software or account only? Remote Help Desk installation & checks On-site queue + warehouse asset check in CMDB (serial numbers, data sheets); if unavailable → procurement/escalation Closure ticket closed CMDB/KMDB updated user notified yes no
Macro-process 2 — New workstation (PDL) or replacement: standard catalogue, remote/on-site routing and warehouse asset check.

Who it is for: organisations whose IT has grown faster than the processes that govern it — and anyone who wants to see how the service will be delivered before signing for it.